Comprehensive privacy documentation and data protection policies
Updated: 07/22/2025
We at LearnChain (together with our affiliates, "LearnChain", "we", "our" or "us") respect your privacy and are strongly committed to keeping secure any information we obtain from you or about you. This Privacy Policy describes our practices with respect to Personal Information we collect from or about you when you use our website, applications, and services (collectively, "Services"). This Privacy Policy does not apply to content that we process on behalf of customers of our business offerings, such as our API. Our use of that data is governed by our customer agreements covering access to and use of those offerings.
We collect personal information relating to you ("Personal Information") as follows:
We collect Personal Information if you create an account to use our Services or communicate with us as follows:
Account Information: When you create an account with us, we will collect information associated with your account, including your name, contact information, account credentials, payment card information, and transaction history, (collectively, "Account Information").
User Content: When you use our Services, we collect Personal Information that is included in the input, file uploads, training materials, company documentation, or feedback that you provide to our Services ("Content"). This may include company internal materials used for course generation and employee training data.
Communication Information: If you communicate with us, we collect your name, contact information, and the contents of any messages you send ("Communication Information").
Social Media Information: We have pages on social media sites like Instagram, Facebook, Medium, Twitter, YouTube, and LinkedIn. When you interact with our social media pages, we will collect Personal Information that you elect to provide to us, such as your contact details (collectively, "Social Information"). In addition, the companies that host our social media pages may provide us with aggregate information and analytics about our social media activity.
Training and Integration Data: We collect information from your integrated third-party services (such as Microsoft Teams, Notion, GitHub, and other workplace tools) to enhance the training experience and provide personalized onboarding content.
Other Information You Provide: We collect other information that you may provide to us, such as when you participate in our events or surveys or provide us with information to establish your identity (collectively, "Other Information You Provide").
When you visit, use, or interact with the Services, we receive the following information about your visit, use, or interactions ("Technical Information"):
Log Data: Information that your browser or device automatically sends when you use our Services. Log data includes your Internet Protocol (IP) address, browser type and settings, the date and time of your request, and how you interact with our Services.
Usage Data: We may automatically collect information about your use of the Services, such as the types of content that you view or engage with, the features you use and the actions you take, training progress, interactions with Training Wheels, as well as your time zone, country, the dates and times of access, user agent and version, type of computer or mobile device, and your computer connection.
Device Information: Includes name of the device, operating system, device identifiers, and browser you are using. Information collected may depend on the type of device you use and its settings.
Cookies: We use cookies to operate and administer our Services, and improve your experience. A "cookie" is a piece of information sent to your browser by a website you visit. You can set your browser to accept all cookies, to reject all cookies, or to notify you whenever a cookie is offered so that you can decide each time whether to accept it. However, refusing a cookie may in some cases preclude you from using, or negatively affect the display or function of, a website or certain areas or features of a website.
Analytics: We may use a variety of online analytics products that use cookies to help us analyze how users use our Services and enhance your experience when you use the Services.
We may use Personal Information for the following purposes:
We may aggregate or de-identify Personal Information so that it may no longer be used to identify you and use such information to analyze the effectiveness of our Services, to improve and add features to our Services, to conduct research, and for other similar purposes. In addition, from time to time, we may analyze the general behavior and characteristics of users of our Services and share aggregated information like general user statistics with third parties, publish such aggregated information, or make such aggregated information generally available. We may collect aggregated information through the Services, through cookies, and through other means described in this Privacy Policy. We will maintain and use de-identified information in anonymous or de-identified form and we will not attempt to re-identify the information, unless required by law.
Verification: In order to protect your Personal Information from unauthorized access, change, or deletion, we may require you to verify your credentials before you can submit a request to know, correct, or delete Personal Information. If you do not have an account with us, or if we suspect fraudulent or malicious activity, we may ask you to provide additional Personal Information and proof of residency for verification. If we cannot verify your identity, we will not be able to honor your request.
Authorized Agents: You may also submit a rights request through an authorized agent. If you do so, the agent must present signed written permission to act on your behalf, and you may also be required to independently verify your identity and submit proof of your residency with us. Authorized agent requests can be submitted to founder@thelearnchain.com.
Appeals: Depending on where you live, you may have the right to appeal a decision we make relating to requests to exercise your rights under applicable local law. To appeal a decision, please send your request to founder@thelearnchain.com.
Note: We may use Content you provide us to improve our Services, for example, to train the models that power LearnChain. Read our instructions on how you can opt out of our use of your Content to train our models.
In certain circumstances, we may provide your Personal Information to third parties without further notice to you, unless required by law:
Vendors and Service Providers: To assist us in meeting business operations needs and to perform certain services and functions, we may provide Personal Information to vendors and service providers, including providers of hosting services, customer service vendors, cloud services, email communication software, web analytics services, and other information technology providers, among others. Pursuant to our instructions, these parties will access, process, or store Personal Information only in the course of performing their duties to us.
Third-Party Integrations: We may share necessary information with integrated third-party services (such as Microsoft Teams, Notion, GitHub, and other workplace tools) to provide the functionality you request, such as accessing company materials for training course generation or enabling Training Wheels assistance.
Business Transfers: If we are involved in strategic transactions, reorganization, bankruptcy, receivership, or transition of service to another provider (collectively, a "Transaction"), your Personal Information and other information may be disclosed in the diligence process with counterparties and others assisting with the Transaction and transferred to a successor or affiliate as part of that Transaction along with other assets.
Legal Requirements: We may share your Personal Information, including information about your interaction with our Services, with government authorities, industry peers, or other third parties:
Affiliates: We may disclose Personal Information to our affiliates, meaning an entity that controls, is controlled by, or is under common control with LearnChain. Our affiliates may use the Personal Information we share in a manner consistent with this Privacy Policy.
Business Account Administrators: When you join a LearnChain Enterprise or business account, the administrators of that account may access and control your LearnChain account. In addition, if you create an account using an email address belonging to your employer or another organization, we may share the fact that you have a LearnChain account and certain account information, such as your email address, with your employer or organization to, for example, enable you to be added to their business account.
Other Users and Third Parties You Share Information With: Certain features allow you to display or share information with other users or third parties. For example, you may share LearnChain training content with other users via shared links or send information to third-party applications via custom actions for LearnChain. Be sure you trust any user or third party with whom you share information.
Depending on your location, individuals may have certain statutory rights in relation to their Personal Information. For example, you may have the right to:
You can exercise some of these rights through your LearnChain account. If you are unable to exercise your rights through your account, please submit your request through founder@thelearnchain.com.
Services like LearnChain generate responses by reading a user's request and, in response, predicting the words most likely to appear next. In some cases, the words most likely to appear next may not be the most factually accurate. For this reason, you should not rely on the factual accuracy of output from our models. If you notice that LearnChain output contains factually inaccurate information about you and you would like us to correct the inaccuracy, you may submit a correction request through privacy@thelearnchain.com. Given the technical complexity of how our models work, we may not be able to correct the inaccuracy in every instance.
The following table provides additional information about the categories of Personal Information we collect and how we disclose that information. You can read more about the Personal Information we collect in "Personal Information We Collect" above, how we use Personal Information in "How We Use Personal Information" above, and how we retain Personal Information in "Security and Retention" below.
Category of Personal Information | Disclosure of Personal Information |
---|---|
Identifiers, such as your name, contact details, IP address, and other device identifiers | We may disclose this information to our affiliates, vendors and service providers to process in accordance with our instructions; to law enforcement and other third parties for the legal reasons described above; to parties involved in Transactions; to corporate administrators of enterprise or team accounts; and to other users and third parties you choose to share it with. |
Commercial Information, such as your transaction history | We may disclose this information to our affiliates, vendors and service providers to process in accordance with our instructions; to law enforcement and other third parties for the legal reasons described above; to parties involved in Transactions; and to corporate administrators of enterprise or team accounts. |
Network Activity Information, such as Content and how you interact with our Services | We may disclose this information to our affiliates, vendors and service providers to process in accordance with our instructions; to law enforcement and other third parties for the legal reasons described above; to parties involved in Transactions; and to other users and third parties you choose to share it with. |
Geolocation Data | We may disclose this information to our affiliates, vendors and service providers to process in accordance with our instructions; to law enforcement and other third parties for the legal reasons described above; and to parties involved in Transactions. |
Your account login credentials and payment card information (Sensitive Personal Information) | We disclose this information to our affiliates, vendors and service providers, law enforcement, and parties involved in Transactions. |
To the extent provided for by local law and subject to applicable exceptions, individuals may have the following privacy rights in relation to their Personal Information:
We don't "sell" Personal Information or "share" Personal Information for cross-contextual behavioral advertising (as those terms are defined under applicable local law). We also don't process sensitive Personal Information for the purposes of inferring characteristics about a consumer.
To the extent applicable under local law, you can exercise privacy rights described in this section by submitting a request through founder@thelearnchain.com.
Our Service is not directed to children under the age of 18. LearnChain does not knowingly collect Personal Information from children under the age of 18. If you have reason to believe that a child under the age of 18 has provided Personal Information to LearnChain through the Service, please email us at founder@thelearnchain.com. We will investigate any notification and, if appropriate, delete the Personal Information from our systems.
The Service may contain links to other websites not operated or controlled by LearnChain, including social media services and integrated third-party workplace tools ("Third Party Sites"). The information that you share with Third Party Sites will be governed by the specific privacy policies and terms of service of the Third Party Sites and not by this Privacy Policy. By providing these links, we do not imply that we endorse or have reviewed these sites. Please contact the Third Party Sites directly for information on their privacy practices and policies.
We implement commercially reasonable technical, administrative, and organizational measures to protect Personal Information both online and offline from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no Internet or email transmission is ever fully secure or error-free. In particular, email sent to or from us may not be secure. Therefore, you should take special care in deciding what information you send to us via the Service or email. In addition, we are not responsible for circumvention of any privacy settings or security measures contained on the Service or third-party websites.
We'll retain your Personal Information for only as long as we need in order to provide our Service to you or for other legitimate business purposes such as resolving disputes, safety and security reasons, or complying with our legal obligations. How long we retain Personal Information will depend on a number of factors, such as the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure, our purpose for processing the information, and any legal requirements. Company training materials and employee data will be retained according to your organization's data retention policies and applicable legal requirements.
By using our Service, you understand and acknowledge that your Personal Information will be processed and stored in our facilities and servers in the United States and may be disclosed to our service providers and affiliates in other jurisdictions.
Our legal bases for processing your Personal Information include:
Where required, we will use appropriate safeguards for transferring Personal Information outside of certain countries. We will only transfer Personal Information pursuant to a legally valid transfer mechanism.
We may update this Privacy Policy from time to time. When we do, we will post an updated version on this page, unless another type of notice is required by applicable law.
You can contact our data protection officer at founder@thelearnchain.com in matters related to Personal Information processing.
LearnChain
8 Green Street, Suite A
Dover, DE 19901
United States
Email: founder@thelearnchain.com
Privacy Email: privacy@thelearnchain.com
Website: https://www.thelearnchain.com/
Governing Law: Delaware, United States
Last Updated: 07/22/2025
Trust and privacy are at the core of our mission at LearnChain. We are committed to ensuring the privacy and security of your data when you use LearnChain and our API platform. Our enterprise solutions are designed with robust privacy and security features to give you confidence in how your data is handled.
For enterprise privacy questions or concerns, please contact us:
LearnChain
8 Green Street, Suite A
Dover, DE 19901
United States
Enterprise Privacy Team: founder@thelearnchain.com
Data Protection Officer: founder@thelearnchain.com
Website: https://www.thelearnchain.com/enterprise-privacy
Emergency Security Contact: founder@thelearnchain.com
We are committed to continuously improving our privacy and security practices. We regularly review and update our policies, procedures, and technical measures to ensure they meet the evolving needs of our enterprise customers and comply with changing regulatory requirements.
Your feedback is valuable to us. If you have suggestions for improving our privacy practices or encounter any concerns, please don't hesitate to reach out to our enterprise privacy team.
Last Updated: 07/22/2025
Governing Law: Delaware, United States
Updated: 07/22/2025
This section is designed to provide transparency by disclosing all entities involved in data processing for LearnChain.
Note: The primary AI technology for LearnChain is powered by LearnChain's proprietary AI models designed specifically for employee onboarding and training. Some selective operations and functions for services including LearnChain would use some third-party services referred to as "Subprocessors".
Currently, LearnChain utilizes the following subprocessors:
Subprocessor | Service Type | Data Processing Purpose | Location |
---|---|---|---|
Groq Cloud | AI Infrastructure | AI model processing and inference | United States |
OpenAI | AI Services | Language model capabilities | United States |
Amazon Web Services (AWS) | Cloud Platform | Scalable infrastructure and data processing | United States |
Notion | Integration Services | Workspace integration | United States |
GitHub | Integration Services | Repository access for training materials | United States |
Google Analytics | Analytics | Usage analytics (anonymized) | United States |
Stripe | Payment Processing | Billing and subscription management | United States |
LearnChain follows data minimization principles with all subprocessors:
LearnChain commits to keeping our users informed about any changes to our list of subprocessors:
Currently, all our subprocessors are located in the United States, which provides:
For questions about our subprocessors or data processing practices:
LearnChain
8 Green Street, Suite A
Dover, DE 19901
United States
Data Protection Inquiries: founder@thelearnchain.com
Security Questions: founder@thelearnchain.com
General Contact: founder@thelearnchain.com
Website: https://www.thelearnchain.com/
We are committed to maintaining transparency about our data processing practices. This subprocessor list is part of our broader commitment to:
Last Updated: 07/22/2025
Governing Law: Delaware, United States
Effective Date: 07/22/2025
This Data Processing Addendum ("DPA") governs LearnChain's processing of Customer Data provided by Customer to LearnChain through LearnChain's employee onboarding and training service ("Services"). This DPA is incorporated into the terms of the LearnChain Business Terms, Enterprise Agreement, or other agreement between Customer and LearnChain governing Customer's use of the Services (the "Agreement"). If there is a conflict between the DPA and the Agreement, the DPA will control. Capitalized terms not defined in this DPA have the meanings set forth in the Agreement.
As a Data Processor, LearnChain agrees to:
LearnChain uses subprocessors, listed in subprocessors section of our terms and policies, to provide the Services. The following terms apply to the use of subprocessors:
LearnChain will:
LearnChain will:
LearnChain may transfer Customer Data outside of the country where it was originally collected, including to subprocessors. LearnChain will:
Customer has the right to:
LearnChain reserves the right to update this DPA to comply with changes in data protection laws or introduce new subprocessors. LearnChain will notify the Customer of such updates, and the Customer may object or terminate the relevant services.
LearnChain
8 Green Street, Suite A
Dover, DE 19901
United States
Email: founder@thelearnchain.com
Data Protection Officer: founder@thelearnchain.com
Website: https://www.thelearnchain.com/
Governing Law: Delaware, United States
Last Updated: 07/22/2025